Accounts Payable Associate - Biossance
Finance & Fraud
Icon 1, M90 5AA
THG is a fast-moving, global technology business that specialises in taking brands direct to consumers. Our world-class proprietary tech and infrastructure powers our extensive portfolio of beauty, nutrition and lifestyle brands and is now helping drive exponential growth of our clients’ brands globally.
We’re powered by a global team of over 7,000 ambitious people around the world. Our culture is fast-paced and entrepreneurial, it’s this DNA that has supported our incredible growth.
We’re always looking for individuals that can bring fresh and innovative thinking to THG, and play a part in driving the group forward on its exciting journey. So, if you’re ready to take the next big step in your career, challenge yourself every day and evolve with the world around you, THG is ready for you.
Location: Icon 1, M90 5AA
About Finance at THG
Finance at THG is a rapidly growing and evolving team, covering all areas of finance from central functions such as accounts receivable and payable, treasury, tax and internal audit, to specific commercial teams for each of our divisions; Beauty, Tech, Consumer, Health and Brands. As the business expands and takes on new challenges in the form of acquired businesses or new ventures, finance is there to support every step of the way, leading to dynamic and challenging roles – no two days are the same! Common characteristics among our team are the ability to drive change, adaptability and resourcefulness, to ensure we can keep pace with the business, without compromising on financial control or sales performance.
About the Role
Reporting into the Beauty AP Team Leader, the primary responsibility of the AP Associate for Biossance is to support the AP Manager in not only transitioning the AP responsibilities into our existing Beauty AP team, but to also undertake responsibility for the Biossance ledger moving forwards. Duties include ensuring that the processing of supplier invoices is carried out as per company policy and right first-time approach. The role requires the individual to work US shift patterns a couple of days per week.
The AP Associate will manage a portfolio of supplier accounts to the expected standard of supplier experience and liaise with THG internal stakeholders providing top class customer service level and ensuring that the suppliers accounts are always up to date.
The AP Associate acts as a subject matter expert and point of reference for activities or issues related to Supplier Invoices and ensures that related processes are executed in line with the Group procedures and according to the internal and external audit requirements.
- Manage a designated portfolio of supplier accounts
- Ensure invoices for your designated portfolio are received and recorded in a timely manner via our Procure platform or via exceptional manual processing
- Manage 3-way match processes using relevant databases and accounting system
- Research and resolve invoice discrepancies and issues working with the supplier and internal stakeholders requesting credit notes or raising internal debit notes as and when required
- Reconcile supplier accounts on a regular basis using agreed templates (monthly as a minimum)
- Request any missing supplier documents and ensure process is followed to have these captured in the system
- Resolve supplier payment disputes/short payments
- Ensure all invoices, credit notes and payments are allocated correctly on both supplier’s statement and our system
- Monitor unposted invoices report for your designated portfolio of suppliers
- Review unmatched GRNI for your designated portfolio of suppliers
- Complete GRNI Account Reconciliations ready for Manager Review (Weekly)
- Monitor and action any queries received via the AP mailboxes within 24-hour SLA
- Ensure debit balances for your portfolio of suppliers are reviewed, investigated and actioned to be within agreed KPIs
- Ensure supplier information and terms are regularly reviewed and updated working closely with the Master Data team to ensure any corrections are actioned
- Take part in divisional finance and internal stakeholder weekly meetings
- Develop and maintain excellent working relationships with all relevant internal and external stakeholders
- Identify recurring issues and potential room for improvement within current processes
- Strive to achieve best practice performance levels against agreed set of KPIs
- Finance related professional qualification (degree/AAT/ACCA/CIMA) or ideally at least 1 years’ experience within a similar role
- Fluent in English, both verbal and written. Another Language (Polish, Swedish, German, French) an advantage but not essential
- Office IT literate, preferably with intermediate MS Excel skills
- Sage or any other ERP systems knowledge
- Ability to act as SME for the accounts payable team
- Maintaining a can do, positive attitude with a focus on high level internal and external customer service
- Competitive salary
- Onsite Doctor
- Employee discounts
- Gym Discounts
- Company bonus scheme
- Company pension scheme
THG is proud to be a Disability Confident Committed employer. If you are invited to interview, please let us know if there are any reasonable adjustments we can make to the recruitment process that will enable you to perform to the best of your ability.
Because of the high volumes of applications our opportunities attract, it sometimes takes us time to review and consider them all. We endeavour to respond to every application we receive within 14 days. If you haven't heard from us within that time frame or should you have any specific questions about this or other applications for positions at THG please contact one of our Talent team to discuss further.
THG is committed to creating a diverse & inclusive environment and hence welcomes applications from all sections of the community.
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